Selective Reports/Year End/Month End

You can use the Selective Reports screen run and print reports for the selected fixed asset.

The Selective Reports screen can be accessed from the Fixed Assets screen by clicking on either the Generate Fixed Asset reports link or the Run depreciation year end/month end finals link.

Topics in this section are:

Generating a Fixed Asset Report

This procedure describes the process for generating any of the fixed asset reports and uses the Fixed Asset Master as an example.

  1. Navigate to Financial Management > General Ledger > Fixed Assets .

    Fixed Assets

  2. Click the Generate fixed asset reports link.

    Selective Reports

  3. Click the Fixed Asset Master link.

    Selection Criteria tab appears.

  4. Click the Click here to add selection criteria link.

    Selection Criteria

  5. Fill in the fields, referring to the Selection Criteria help page.

    • Click the More icon to add more values.

    • If you wish to run the report for all locations and types, do not enter any selection criteria.

    • Click Save to save your selection criteria and remain on the Selection Criteria screen.

    • When you have added all the necessary criteria, click the Save/Exit button to save your selection criteria and return to the Selection Criteria tab.

  6. On the Selection Criteria tab, click the Sort tab.

  7. Click the Click to add sort field link.

    Add Columns

  8. On the Add Columns screen, select the columns you wish to use for the sort order on the report, then click Save.

    The Sort Order screen appears.

  9. Click the Run Report button.

    Fixed Asset Master

  10. Select the options you require for the report, referring to the Fixed Asset Master help page then click Continue to create the fixed asset master report.

Running a Depreciation Year End / Month End Final

This procedure describes the process for generating any of the depreciation reports and uses the Depreciation Month End Final as an example.

  1. Navigate to Financial Management > General Ledger > Fixed Assets.

    Fixed Assets

  2. Click the Run depreciation year end/month end finals link.

    Year End/Month End Reports



  3. Click on the Depreciation Month End Final link.

    Selection Criteria

  4. Follow steps 4-8 described above in Generating a Fixed Asset Report.

  5. On the Sort Order tab, click the Run Report button.

    Depreciation Month End Final

  6. Select the options you require for the report, referring to the Depreciation Month End Final help page, then click Continue button to create the Depreciation Month End Final report.

Generate Fixed Asset reports

The reports that can be run from the Selective Reports screen after clicking on the Generate Fixed Asset reports link are:

Reports Description
Fixed Asset Master (FAS001) Creates a fixed asset current fiscal year report that calculates fixed asset depreciation for assets based on the selection criteria selected. See Generating a Fixed Asset Report.
Fixed Asset Master - Current Cost (FAS001) Creates a fixed asset master - current cost report that calculates the current cost fixed asset depreciation for assets based on the selection criteria selected.
Fixed Asset Future Depreciation (FAS005-01010) Creates a fixed asset future depreciation report that calculates future fixed asset depreciation for assets based on the selection criteria selected. There is no date selection option here; the system is using current calendar date to generate the details. If a unit has already been depreciated for the month it will not show on this report.
Fixed Asset Depreciation Preliminary (FAS005) Creates a fixed asset depreciation preliminary report that calculates the fixed asset depreciation for a determined period of time for assets based on the selection criteria selected.

Reports available after Run depreciation year end/month end finals

The reports that can be run from the Year End/Month End screen after clicking the Run depreciation year end/month end finals link are:

Reports Description
Depreciation Month End Final

Runs a depreciation month end final that calculates and posts the depreciation to the G/L for the selected fixed assets. See Running a Depreciation Year End / Month End Final.

If selected assets have not been processed by a depreciation year end with a date equal to the previous fiscal year ending date, the run stops and Fixed Asset Year End Exception Report (FAS009) lists the affected assets (for example, FAS009-100).

If the asset is a whole good the equipment system is also updated the same way as a billing run.
Depreciation Year End

Runs a depreciation year end that resets the year to date depreciation to zero, ending all depreciation for the year being closed and checks to ensure that all assets have been fully depreciated for the year.

If selected assets have not been processed by a depreciation month end final with a date equal to the run date, the run stops and Fixed Asset Year End Exception Report (FAS009) lists the affected assets (for example, FAS009-010).

Warning: Running a Depreciation Year End report requires all Depreciation Month End Finals to be completed for the year being closed. Once this report completes, you cannot go back and run Month End Finals for any months in the closed year.
Alternate Books Month End Final Runs an alternate books month end final that allows you to calculate depreciation differently for accounting purposes (G/L is not updated). This run is similar to depreciation month end final, but is for alternate books only.
Alternate Books Year End

Runs an alternate books year end resetting the year to date depreciation to zero for the selected alternate book, ending all depreciation for the year being closed and checks to ensure that all assets have been fully depreciated for the year.

Warning: Running a Depreciation Year End report requires all Depreciation Month End Finals to be completed for the year being closed. Once this report completes, you cannot go back and run Month End Finals for any months in the closed year.

Fixed Asset Year End Exception Report (FAS009)

FAS009 is not a report you select from the Year End/Month End screen. The system generates the Fixed Asset Year End Exception Report when a depreciation month end final, depreciation year end, or related fixed asset closing check finds assets with incomplete depreciation that could result in lost or incorrect depreciation. The run stops and a message directs you to review the FAS009 listing.

The report lists each asset in question with company, division, asset number, description, depreciation date, and last depreciation amount. Report IDs use the FAS009 prefix with a suffix that indicates the check that failed, such as:

  • FAS009-010—printed when a Depreciation Year End run finds assets that were not processed by a depreciation month end final with a date equal to the run date. Run a depreciation month end preliminary and final for that date (all assets selected), then rerun depreciation year end.

  • FAS009-100—printed when a Depreciation Month End Final run finds assets that were not processed by a depreciation year end with a date equal to the previous fiscal year ending date. Run month end preliminary and final using the previous fiscal year ending date (all assets selected), then run depreciation year end for that date.

  • FAS009-001—printed when a general ledger month end check finds assets that were not processed by a depreciation year end with a date equal to the run date. Complete the required month end and year end depreciation runs for that date before rerunning the job.

See the FAS009 sample report for layout reference.

Click Close to close the Selective Reports or Year End/Month End screens without running a report and return to the Fixed Assets screen.

Security: 602 -Financial Management - General Ledger

Revision: 2026.10