Parts Profile: Alternate Supplier
Use the Alternate Supplier tab to keep track of multiple vendors for a single part and view or edit information on the part number and the supplier.
The Alternate Supplier tab is accessed from the Parts Profile screen by clicking the Update/View Profile link.
Topics in this section are:
Primary Supplier Logic
When you select Primary Supplier for an alternate supplier and save the record, IntelliDealer copies these values from the alternate supplier record to the main Profile tab:
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Cost—set to the Net Calculated value from the alternate supplier record, not the keyed Cost on that record.
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Cost Code—set to the cost code from the alternate supplier record.
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Vendor—set to the vendor from the alternate supplier record.
The Net Calculated value is the alternate supplier Cost multiplied by the vendor's A/P Exchange Rate from the Currency table. If the cost shown on the Profile tab after save does not match the cost you entered on the alternate supplier record, review the vendor's currency code and exchange rate before changing the alternate supplier cost.
Cost codes on the alternate supplier record and on the main Profile tab serve different purposes when Primary Supplier is not selected:
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Order Creation cost code factors (configured on Cost Code Order Creation) apply when the part is placed on a purchase order.
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Order Update cost code factors (configured on Cost Code Order Update) apply when the purchase order is receipted into inventory.
When the vendor on a parts order matches an alternate supplier for the part, the alternate supplier Cost and Cost Code are used for purchase order and receipt costing instead of the values on the main Profile tab. See Part Costing and Cost Code Logic.
Note: If you do not want the main Profile tab cost, cost code, or vendor updated when you save an alternate supplier record, leave Primary Supplier unchecked.
Screen Description
Fields on the Alternate Supplier tab are:
| Field | Description |
|---|---|
| Vendor |
The name of the vendor supplying the part. If the vendor number entered is the same as the main vendor on the Profile tab then the cost entered is used in the Parts Costing calculation. |
| Cost | The cost the alternate supplier charges for the selected part. |
| Cost Code |
Determines the landed cost factor applied when this vendor's cost is used on parts orders and when parts are receipted into inventory. The cost code on an alternate supplier record is independent of the cost code on the main Profile tab unless Primary Supplier is selected for that vendor. See Cost Code Logic. |
| Net Calculated |
This value is calculated as by taking the Cost entered for the alternate supplier and multiplying it by the A/P Exchange Rate set on Configuration > General Ledger > Accounts Payable > Currency for the vendor's currency code. The currency code comes from the Currency field on the vendor's Vendor Profile, not from the cost code. See Add Currency/Change Currency. Cost code factors do not change the Net Calculated value. |
| Package Quantity | The minimum package quantity that the supplier sells the part in. |
| Currency Code | The currency code assigned to the vendor on Vendor Profile. This code determines which A/P Exchange Rate is used to calculate Net Calculated. |
| Primary Supplier |
Whether the vendor is the primary supplier for the selected part. When selected and saved, the system updates the main Profile tab with the Net Calculated cost, Cost Code, and vendor from this alternate supplier record. See Primary Supplier Logic. |
| Date Supplier Quoted | The date of the part quote from the alternate supplier. |
| Salesperson Quoted | The salesperson responsible for creating the part quote. |
Click the Click here to add a part supplier link to add a parts supplier on the Alternate Supplier screen.
Click Close to close the tab and return to the Parts Profile screen.