Crediting a Previously Billed Parts Invoice
In order to credit a previously billed parts invoice you need to create a special part number PARTSCREDIT within the system.
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From any IntelliDealer screen, click the Product Support tab.
The Product Support Quick Links screen will appear.
Product Support Quick Links screen
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From the Parts list, click the Parts Profile link.
The Your Parts Inventory screen will appear.
Your Parts Inventory screen
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On the Your Parts Inventory screen, select the Need to create a new part? Click here to add link.
The Add Part screen will appear.
Add Part screen
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Enter a PARTSCREDIT in the Part Number.
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Enter a branch Location.
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Click on the Search
icon and select a Location from the Location Selection screen. -
Click the Save button.
The Add Part screen will refresh, displaying added information fields.
Add Part screen
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On the Add Part screen, enter PARTS CREDIT in the Description field.
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Enter GL in the Vendor field.
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Enter the account number you wish to credit in the Sales Account field.
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Enter 99 in the Source field.
Add Part screen
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Click the Save button.
The Confirmation screen will appear.
Confirmation screen
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On the Confirmation screen, click the Ok button.
The Add Part screen will reappear.
Click on the Save button a second time to create a parts profile for the special part number (PARTSCREDIT).
The Parts Profile screen will appear.
Parts Profile screen
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On the Parts Profile screen, click on the Product Support tab.
The Product Support Quick Links screen will appear.
Product Support Quick Links screen
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From the Parts list, click the Parts Invoicing link.
The Parts Invoicing screen will appear.
Parts Invoicing screen
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On the Parts Invoicing screen, click on the Need to create a new invoice? Click here to add link.
The Customer - Parts Invoicing Header tab will appear.
Customer - Parts Invoicing Header tab
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On the Customer - Parts Invoicing Header tab, enter the as customer number that was used on the original parts invoice in the Customer field.
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Enter the original Salesperson.
Note:
Ensure that the original tax codes used on the parts invoice are entered.
Customer - Parts Invoice Header tab
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Click on the Details tab.
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Click on the Click here to add parts link.
The Parts Invoicing Details tab will appear.
Parts Invoicing Details tab
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On the Parts Invoicing Details tab, enter a 1 in the Cash Code field.
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Enter PARTSCREDIT in the Part Number field.
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Enter -1 in both the Ord and Iss fields.
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Enter the total amount (non-taxable) of the original parts invoice you wish to credit into the Price field.
In this example we entered $ 500.00. -
Click on the Save button.
Parts Invoicing Details tab
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Click the Invoice button or Batch button in order to invoice the credit parts invoice order.
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The invoice will display the credit after a Parts Billing Run is completed.
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The amount was been relieved from the customer’s A/R (credit) and posted the debit to our Other Parts sale account not affecting the parts inventory account.